Exchange 34a
Reporting Time: 7:11:00 AM
Estimated Closing Time: 11:41:00 AM
Location: The intersection of McGinnis Rd and CR 201 at the base of Rabbit Ears Pass just outside of Steamboat Springs. The exchange will be on the north side of US 40 on Routt County Road 201.
Directions:
From Denver: go west on I-70 to Silverthorne. Go north on Hwy 9 to Kremmling. Take US 40 North west 17.9 miles past the intersection of Hwy 14. Then:
From Fort Collins: go west on Hwy 14 up Poudre Canyon over Cameron Pass to Walden. Then:
From Laramie: Go south on Hwy 230 for 27.7 miles to the intersection of Hwy 10 to Woods Landing. From Woods Landing: go south on Hwy 230 to Walden. Then:
From Walden: go west on Hwy 14 towards Steamboat Springs to the intersection of US 40. Turn right (west) on US 40 towards Steamboat Springs. Then:
Go 17.9 miles past the intersection of Hwy 14 to the intersection of McGinnis Rd and CR 201. The exchange will be on your right on CR 201.
From Steamboat Springs: Take US 40 east towards the Rabbit Ears Summit to the intersection of McGinnis Rd and CR 201. The exchange will be on your left on CR 201.
Volunteer Parking: Park at the bottom of the hill off to the north side of the road so the road is kept clear for local traffic. Please do not park in an area that would prevent the relay vans from easily turning around.
Unique to this Exchange:
The ACTIVE VAN will have a YELLOW or GREEN sign.
ALL DEPARTING RUNNERS MUST WEAR REFLECTIVE VESTS AS THEY WILL BE RUNNING ALONG US 40.
Staffing:
Exchange Monitor - 1; directs outgoing runner to go to Runner Monitor who will tell him/her when it is ok to cross US 40; instruct runners that if they do not use or follow the Runner Monitors instructions, their team will be disqualified.
Spotter - 1
Parking Monitor - 3; P1 stands at the top of the hill and directs vans to P2 & P3. P3 instructs vans to turn around at the bottom of the hill WITHOUT USING RESIDENCES DRIVEWAYS. P2 directs vans were to park to utilize the space effeciently. This will be a busy exchange.
Runner Monitor - 1; your responsibility is to hold runner until it is completely safe for them to cross US 40. Have runner cross to other side in a straight line and not diagonally. Speed limit is 55 MPH so make very sure runner will cross safely. The reason the runner crosses here is further up Rabbit Ear's Pass, cement barrier take up the shoulder and would force runner in to on coming traffic. The shoulder on the right side is very wide.
As this leg is on US 40, ALL runners must be wearing their reflective vest.
Exchange Notes:
WHEN YOU FIRST ARRIVE:
The First Shift of Volunteers is scheduled to arrive 30 minutes BEFORE the first team is PROJECTED to arrive. The closer to the start your exchange is located, the more likely this projection will be accurate. The further into the relay route, this projected time is dependent on numerous factors include how accurate team's projected pace is, as well as weather conditions, etc. A team could arrive early or could it could be a while.
If there is a second shift of volunteers, they are scheduled to arrive 15 minutes before the first shift's departure time. This will give them time to get oriented.
The exchange equipment is stored in one of the portable toilets - if there is a lock, the combination is "195". In the portable toilet, you will find two orange looper tubes with a yellow ribbon and a trash can. Van exchanges will also have a folding X-Sided Hamper Stand - this is for recycling only (glass, plastic, aluminum). If you have one of these, open it up and place it in a visible area next to a garbage can.
All the equipment is in the trash can. You will find: a reflective safety vest for each volunteer - these must be worn by each volunteer. You will also find garbage bags for the trash can, extra toilet paper, either red flags or red batons (these are for the parking monitors to use to direct traffic), a clipboard and pen, and a notebook. Remove all the equipment and set up the trash can with a garbage bag by the Portable Toilet. Tie all the extra garbage bags to the trash can handles so they are easily available when the bags fill up.
All important paperwork is in the notebook: exchange time sheet, staff contact phone numbers, Volunteer Responsibilities, and a map of the exchange. ALL VOLUNTEERS should review the map and volunteer responsibilities
The looper tubes are to designate the Runner Exchange Zone. Look at the Exchange map to learn where the runner exchange zone is and spread the tubes apart there with the yellow ribbon tied to each end.
REMEMBER - if you are a volunteer associated with a team, if you don't show up, the team you are representing will be disqualifed. If you are later, your team will be penalized the amount of time you are late.
ALL VOLUNTEERS ARE RESPONSIBLE FOR:
1. Reading and following the volunteer's responsiblitiies and duties to ensure a safe and smooth running exchange that respects the private property we have permission to use.
2. Setting up the exchange (placement of runner exchange area, directing relay vans to park ONLY in designated areas) as detailed in instructions and the exchange map
3. Enforcing the following rules:
a. No active runner should be permited to leave the exchange if wearing earbuds/headphones/iPod. If a runner departs anyway, you must note their Team number (bib number) on the Rule Violation Sheet
b. Any active runner that comes into the Runner Exchange Zone wearing earbuds/headphones/iPod should be noted on the Time Sheet
c. Runners should be using the portable toilets and not relieving themselves on private property
4. Keeping the trash and recycle bin under control. When the trash can becomes full, tie off the garbage bag and set it next to the portable toilets. Then put a new garbage bag in the can. Same with the recycle bin - there will be light blue trash bags for recycling only.
5. Policing the area, picking up any trash so that the area is as clean when we leave as when we arrived so we can use the area in following years.
6. Keep participant noise to a manageable level - during the night, keep runners quiet as there are can be residences close to the exchange area; this includes the shouting/cheering/loud talking of the runners, music/radios in the vans, slamming of van doors.
The first thing to do is to set up the Exchange EXACTLY as shown in the exchange map. Take the two looper tubes, make sure each end of the yellow ribbon is tied to a tube, and then place them spread apart in the location identified by the map. This is where the departing runner waits and the incoming runner must come to for the hand off. DO NOT LET THE RUNNERS DO THEIR EXCHANGE ANYWHERE BUT IN THE RUNNER EXCHANGE AREA. No changes can be made to the layout of the exchange without the approval of the race director or the zone coordinator. The map also designates general areas where each of the volunteers should be positioning themselves.
If it is not already in place, take the Exchange Sign (stored by the portable toilet) and place it near the entrance to Runner Exchange as shown in the Exchange Map.
VOLUNTEER DUTIES - you can decide amongst yourselves who will do which task:
RUNNER EXCHANGE AREA MONITOR:
* Your primary responsibility is to make sure the runners make the exchange in the runners exchange zone and to record each team's Runner Exchange time on the time sheet.
* Do not let any runners who are wearing headphones to depart
* If after sunset (approximately 8:30 PM) or before sunrise (approximately 5:10 AM), runners should not be permitted to depart without wearing the required safely gear: reflective vest, flashing red LED light on their backside, and a headlamp/flashlight.
* Note any negative incidents or rule violations on the Time sheet.
* Ensure that only outgoing runners wait near Runner Exchange Areas and that people are not obstructing the path of the incoming and outgoing runner.
* Prevent runners from being forced onto the road by spectators obstructing the shoulder.
* Request quiet at night near residential areas.
* Pick up any trash you might see
SPOTTER:
* Positions themself 20 - 30 yards BEFORE the Runner Exchange Zone, not next to the Exchange monitor.
* Calls out team number on the bib of incoming runners so the correct outgoing runner will know their teammate is approaching and can enter the Runner Exchange Areas.
* Prevent runners from being forced onto the road by spectators obstructing the shoulder.
* Request quiet at night near residential areas.
* Pick up any trash you might see
ACTIVE VAN/PARKING MONITOR
* VERY IMPORTANT - Proactively direct vans to park ONLY in designated areas to best utilize the available space using either the red flag or lighted red baton included in with the exchange equipment to direct the vehicles..
* Does not allow vans to block or force runners onto the road by obstructing the shoulder.
* Vans may not park for 500 feet BEFORE Exchanges so incoming runners may view outgoing runners.
* Allows only Active Vans to park in Exchanges. Both team vans may park in Van Exchanges (6, 12, 18, 24, 30).
* Request quiet at night near residential areas.
* Pick up any trash you might see
ALL volunteers assist in keeping Exchanges clean. If the garbage can becomes full, tie off the bag and replace with an new garbage bag. Store full bags next to the portable toilet. It is also your responsibility to police the area before you leave and place any trash/litter in the trash bag.Tie up all the garbage bags and stack near the portable toilet.
Our SWEEP TRUCK will be following the last runner on the course and should arrive at the Runner Exchange just before or just after the last runner. You can start collecting all the gear and trash bags and pile it all together near the runner exchange zone to load onto the truck.
THANK YOU FOR VOLUNTEERING AND HELPING TO MAKE THE WILD WEST RELAY A SUCCESS!!!
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